Privacy

Who is responsible for your information

Willerby Dental Care Ltd is the controller of the personal information used for your evaluation.

Information we collect

The website collects your name, email address, mobile number, date of birth, TAN evaluation reference, acknowledgements and any answers you choose to provide to the seven initial questions about teeth grinding. All seven answers are optional.

Pre-consultation questionnaire

The seven initial questions help Dr Arian prepare for your consultation. Answers are optional, are not scored and do not affect allocation or access to the evaluation. You acknowledge how answers are used before continuing.

Secure access and service providers

Evaluation responses are stored in the private evaluation system in Supabase and are available only to explicitly approved practice reviewers. Sanity authenticates those reviewers but does not store the responses. Vercel hosts the website. Resend sends the customer confirmation and a notification-only practice email; notification emails contain no name, contact details, TAN reference, date of birth, gender, acknowledgement or questionnaire answers.

Retention and withdrawal

Date of birth, the questionnaire data-use acknowledgement and questionnaire answers are erased automatically after 12 months, or earlier following an accepted withdrawal request. Profile and background information supplied through earlier versions follows the same retention period. Incomplete same-device questionnaire drafts are erased after 30 days. The core TAN enrolment, allocation, review status and metadata-only access history are retained under the separately approved practice retention schedule.

Lawful basis and your rights

The lawful bases, any special-category condition, rights handling and DPIA decision must be approved before production enrolment opens. Call Willerby Dental Care on 01482 656656 with a question or withdrawal request about your evaluation information.

Version privacy-v5-intake · Effective 5 August 2026